Empower Notary Summit 2025 – Privacy Policy

1. Introduction

Empower Notary Summit ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you register for or attend the 2025 Empower Notary Summit (the “Event”), as well as when you interact with our website, social media, or email communications.

By purchasing a ticket, attending the event, or using our website, you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect the following types of information when you register for the event, engage with our website, or interact with us:

2.1. Personal Information
Contact details (name, email, phone number, mailing address)
Billing details (payment information processed securely through third-party payment processors)
Company or business name (if provided)
2.2. Event-Related Information
Ticket purchase and registration details
Hotel accommodation preferences (if booking through our event block)
Dietary restrictions (if applicable for catered meals)
Feedback and survey responses
2.3. Automatically Collected Information
IP address and device information when using our website
Browser type and pages visited
Email interactions (open rates, clicks)
2.4. Photography & Video Recordings
By attending the event, you acknowledge that your image, likeness, or voice may be recorded through event photography, videography, or live streaming. These materials may be used for promotional and marketing purposes (see Section 5).

3. How We Use Your Information

We use your information for the following purposes:
✅ Event Registration & Communication – To process ticket purchases, send event details, and provide important updates.
✅ Customer Support – To respond to inquiries and assist with event-related requests.
✅ Marketing & Promotions – To send emails, social media updates, and advertisements about future events, special offers, and industry-related content.
✅ Event Photography & Videography – To create promotional materials for future events, website content, and social media.
✅ Security & Compliance – To prevent fraud, comply with legal obligations, and protect the integrity of the event.

4. How We Share Your Information

We do not sell your personal information. However, we may share your information in the following circumstances:

With Event Partners & Sponsors – We may share non-sensitive attendee information (such as names and business types) with select event sponsors and partners for networking and promotional purposes.
With Service Providers – We use trusted third-party providers to assist with payment processing, email communication, website hosting, and analytics. These providers are required to protect your information.
When Required by Law – We may disclose information to comply with legal obligations, enforce our policies, or protect our rights.

5. Photography, Video & Media Consent

By attending Empower Notary Summit 2025, you agree that:

You may be photographed, recorded, or filmed as part of the event experience.
These images and videos may be used for marketing, promotional materials, social media content, and event recaps without compensation or additional consent.
We retain all rights to use this content on our website, social media platforms, email campaigns, and future event promotions.
If you have concerns about media usage, please contact us at support@notarytraininghub.com prior to the event.